5 Best Practices For Working Remotely

by | Apr 1, 2020 | General Business

Remote Working

Many of your team members have probably worked from home (WFH) or remotely (i.e. from a coffee shop or the library) before in the past. One day here, another day there, no big deal. Yet, when things shift to 100% WFH overnight, it can be chaotic and stressful.

And, it can lead to decreased productivity by team members.

To help minimize the potential negative effects of working remotely, we’re going to look at five specific things you can share with your team to help them feel more prepared and efficient.

#1: Get Ready In The Morning Just Like You’re Going To The Office

The first thought that comes to mind when someone says they are working remotely is a disheveled person in sweats. Maybe some people can make this work, but most people need to get ready in the morning as if they were going into the office.

This means, following a normal routine of showering, grooming, etc.

By doing this, your team members will tackle their workday more purposefully.   

#2: Set Up A Designated Work Space

If team members work off of a laptop all over the house or apartment, it can be easy for their personal/family life to get all mixed up with work life.

Encourage your team to create a designated room or location in their home for working. This will create a clear boundary for when they work and when they are done for the day.

#3: Use Web Cams And Mute Your Phone

It can be really helpful mentally to see the people you’re working with, and this is where web cams come in handy. During all team meetings or one-on-one calls, you and your team members should be using your web cams.

This will also hold you all accountable to each other by keeping you focused. If people can see what you’re doing, you’ll be less likely to multi-task when you should be paying attention. Don’t forget to turn off your web cam if you need to do something private.

There are far too many horror stories popping up on social media showing people going to the bathroom with their web cam on. It’s okay to excuse yourself from a call and go to the bathroom rather than taking your device with you :-).

In addition to using web cams, remind team members to mute their phones when not talking. All of the background noise can be distracting to the call.

So, if someone isn’t talking, they should be muted.

#4: Set Ground Rules With Your Family And Others Around You

When you’re at home nearly 24×7, you are extremely accessible to your family members. This makes it easy for children and spouses to drop into your home office throughout the day.

Setting ground rules will ensure this doesn’t get out of control.

It’s hard to get into a flow state while working, but it’s easy to get knocked out of one with constant interruptions.

#5: Take Frequent Breaks

Just as it’s terrible to sit at our computer for 8+ hours straight while in the office, the same is true while working remotely. You and your team members need to set reminders to get up and do some sort of physical activity on a recurring basis.

Ideally, you’d all be getting outside for a quick walk or workout a couple times per day. At the very least, try to get away from your computers for five minutes once every hour.

Ryan has been heavily involved in the world of Information Technology and entrepreneurship since the early 2000s. From small business consulting to Fortune 500 IT leadership, Ryan has a wide array of industry knowledge. He earned his BBA from the University of Iowa in 2004 majoring in Management Information Systems and later earned his MBA from the University of Iowa in 2009 with a focus on Management and Marketing. When he's not spending time with his wife and three young children, you'll find Ryan pounding away at his keyboard, spinning on his Peloton, or listening to a good audiobook or podcast.

Connect with Ryan on Instagram.

Ryan Glick

Ryan has been heavily involved in the world of Information Technology and entrepreneurship since the early 2000s. From small business consulting to Fortune 500 IT leadership, Ryan has a wide array of industry knowledge. He earned his BBA from the University of Iowa in 2004 majoring in Management Information Systems and later earned his MBA from the University of Iowa in 2009 with a focus on Management and Marketing. When he's not spending time with his wife and three young children, you'll find Ryan pounding away at his keyboard, spinning on his Peloton, or listening to a good audiobook or podcast.

Connect with Ryan on Instagram.

Ryan Glick